Microsoft 365 is packed with powerful tools to boost productivity, but many businesses aren’t using them to their full potential. At Lane Technology Solutions, we’re here to help you unlock the true power of Microsoft 365 with these game-changing tips!
1. Automate Repetitive Tasks with Power Automate
Tedious tasks like approvals, reminders, and notifications can eat up valuable time. With Power Automate, you can create custom workflows to automate these tasks. For example, automatically send a follow-up email when a client signs a document in SharePoint or route approval requests to managers.
Tip: Start with Power Automate templates to quickly build automation without coding!
2. Maximize Collaboration with Microsoft Teams
Teams isn’t just for chat—use features like Channels, Task Assignments, and Integrated Apps to streamline your workflow. You can create project-specific channels, assign tasks in Planner, and collaborate on files in real-time without leaving the app.
Tip: Use the “Schedule Send” feature to time important announcements and ensure your message reaches your team at the right time.
3. Organize Your Work with OneNote
Stop hunting for notes across multiple apps! With OneNote, you can organize meeting notes, brainstorms, and project ideas in one place, synced across all your devices.
Tip: Use tags to quickly filter and find notes on action items, questions, or decisions.
4. Boost Email Productivity with Outlook Rules
Keep your inbox clutter-free by creating rules to automatically sort emails. For example, route newsletters to a separate folder or flag emails from key clients for quick access.
Tip: Use Outlook’s Focused Inbox to prioritize important messages and minimize distractions.
5. Secure and Share Files with OneDrive and SharePoint
Tired of version control issues? OneDrive and SharePoint allow your team to access and edit the latest file versions from anywhere. Set permissions to control who can view, edit, or share files, keeping your data secure.
Tip: Enable file recovery options to easily restore previous versions or recover deleted files.
6. Leverage Microsoft To Do for Task Management
Stay on top of your tasks with Microsoft To Do, which integrates seamlessly with Outlook and Teams. Create task lists, set due dates, and prioritize your daily tasks to stay organized and productive.
Tip: Use the “My Day” feature to plan and focus on tasks that need to be completed today.
7. Use Insights from Viva
Microsoft Viva offers productivity insights to help your team work smarter. You’ll receive tips on blocking focus time, managing workload, and improving collaboration habits.
Tip: Set aside regular “Focus Time” in your calendar to work on deep tasks without interruptions.
Take Your Productivity to the Next Level
These tips are just the beginning. With the right guidance and setup, Microsoft 365 can transform how your business operates, boosting efficiency and collaboration across teams.
Contact Lane Technology Solutions today to learn how we can help your business maximize its investment in Microsoft 365.